The Registrar’s office is responsible for the secure maintenance of student files and academic records. As the custodian for Aquinas College and the security of each student’s records, information is released only at the student’s request with his or her accompanying signature according to the policies required by The Family Educational Rights and Privacy Act (FERPA) of 1974.

Additional information regarding a student’s right to know, confidentiality of student records, disclosure of education records, and course level and credit hour policies and guidelines may be found in the Aquinas College Student Handbook.

For access to course catalogs and information therein from previous years, please contact the Registrar at Various forms are linked below for your convenience.

The Office of the Registrar is located on the first floor of the Aquinas College main building. When entering the main building, take a left. The office is located on the right.

Sister Gianna Junker, O.P., Registrar
Office of the Registrar
Aquinas College
4210 Harding Pike
Nashville, TN 37205
Phone: (615) 297-7545 x414, x432
Fax: (615) 279-3890


Change of Schedule

Drop, Add, Withdraw (DAW) all begin with your advisor. Your advisor must complete a Change of Schedule form, which must then be approved by the Office of Financial Aid. The form is then brought to the Office of the Registrar to be processed.

The following guidelines are for traditional classes for the Fall and Spring semesters. Guidelines for accelerated and summer classes can be found in the Aquinas College Catalog.

Week 1 Drop/Add 100% Refund
Weeks 2-8 Withdraw with No Penalty (“W” on transcript, does not Affect GPA) 80% Refund 2nd Week 50% Refund 3rd Week 25% Refund 4th Week
Week 9 2 wks before final exams —
Withdraw with Academic Penalty (WP/WF on transcript, WF affects transcript)

For refund and withdrawal dates, see Course and Exam Schedules.


Enrollment Verification

Verifications are frequently requested by insurance companies, employers, scholarship programs, and credit agencies. Aquinas College has authorized the National Student Clearinghouse to provide degree verifications. 


Mail:      National Student Clearinghouse
              2300 Dulles Station Boulevard, Suite 300
              Herndon, VA 20171


FERPA Guidelines

The Family Educational Rights and Privacy Act of 1974 (FERPA) is the federal law that protects the privacy of student education records.

Aquinas College students have the right to review the accuracy of information kept in their cumulative file by the Registrar upon written request.

Student records will not be made available to unauthorized persons, nor will they be given to any institution or individual without the written permission of the student. This includes parents, spouses, and family members. To view a description or Aquinas College Confidentiality of Student Records and Disclosure of Education Records, please see the Aquinas College Student Handbook.

A copy of the FERPA release form can be obtained from the Office of the Registrar, or you may download it here: Consent to Release Education Records (FERPA Release Form)

Any Aquinas College student who believes his or her FERPA rights have been violated can request a meeting with the Vice President for Academics by submitting the FERPA Violation Complaint Form.

If the student is not satisfied with the results of this hearing, he can file a complaint letter with the Family Policy Compliance Office in Washington, D.C.

To request non-release of your student directory information, submit the Request for Non-Release of Directory Information.


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Forms and Downloadable Resources