The Registrar’s office is responsible for the secure maintenance of student files and academic records. As the custodian for Aquinas College and the security of each student’s records, information is released only at the student’s request with his or her accompanying signature according to the policies required by The Family Educational Rights and Privacy Act (FERPA) of 1974.
Additional information regarding a student’s right to know, confidentiality of student records, disclosure of education records, and course level and credit hour policies and guidelines >may be found in the Aquinas College Student Handbook. The current course catalog and various forms for download are linked below.
The Office of the Registrar is located on the first floor of the Aquinas College main building.
Sister Gianna Junker, O.P., Registrar
Office of the Registrar
4210 Harding Pike
Nashville, TN 37205
Phone: (615) 297-7545 x414, x432
Fax: (615) 279-3890
Transcripts: Order Transcripts Online
Verifications are frequently requested by insurance companies, employers, scholarship programs, and credit agencies. Aquinas College has authorized the National Student Clearinghouse to provide degree verifications.
Mail: National Student Clearinghouse
2300 Dulles Station Boulevard, Suite 300
Herndon, VA 20171
Change of Schedule
To request a change of schedule (Drop, Add, or Withdraw), make an appointment with your advisor, and if you are receiving Financial Aid, with Mrs. Cindy Piana, to discuss the potential impact of your change of schedule on your academic progression and financial aid package. Pick up a Change of Schedule form from the Registrar’s Office or download it. Bring the Change of Schedule form to your advisor for their signature. After your advisor has signed the form, take it to the Office of Financial Aid for approval, and then to the Registrar’s Office.
The following refund/withdrawal policy applies to traditionally-scheduled classes during the Fall and Spring semesters. Addition refund/withdrawal policies for accelerated and summer classes can be found in the Aquinas College Catalog.
|Week 1||Drop/Add||100% Refund|
|Weeks 2-8||Withdraw with No Penalty (“W” on transcript, does not Affect GPA)||80% Refund 2nd Week 50% Refund 3rd Week 25% Refund 4th Week|
|Week 9||2 wks before final exams —|
Withdraw with Academic Penalty (WP/WF on transcript, WF affects transcript)
For current refund and withdrawal dates, see Course and Exam Schedules.
The Family Educational Rights and Privacy Act of 1974 (FERPA) is the federal law that protects the privacy of student education records.
Aquinas College students have the right to review the accuracy of information kept in their cumulative file by the Registrar upon written request.
Student records will not be made available to unauthorized persons, nor will they be given to any institution or individual without the written permission of the student. This includes parents, spouses, and family members. To view a description or Aquinas College Confidentiality of Student Records and Disclosure of Education Records, please see the Aquinas College Student Handbook.
A copy of the FERPA release form can be obtained from the Office of the Registrar, or you may download it here: Consent to Release Education Records (FERPA Release Form)
Any Aquinas College student who believes his or her FERPA rights have been violated can request a meeting with the Vice President for Academics by submitting the FERPA Violation Complaint Form.
If the student is not satisfied with the results of this hearing, he can file a complaint letter with the Family Policy Compliance Office in Washington, D.C.
To request non-release of your student directory information, submit the Request for Non-Release of Directory Information.
Update Contact and Personal Information
Forms and Downloadable Resources
Additional forms for use by current students can be accessed and downloaded from your Blackbaud Portal.